Executive Administrative Assistant

Overview

Become an integral part of a dynamic, fast-growing beauty brand that thrives on innovation and team collaboration. As an Executive Assistant, you will play a pivotal role in streamlining daily operations for the brand president, ensuring seamless execution of strategic priorities, and fostering strong communication within the team. Your ability to anticipate needs, provide creative solutions, and manage complex projects will be essential to the president’s success and the overall growth of the brand. Partner with Aquent to make an impact with this exciting opportunity.

As the Executive Assistant, you will:

• Manage and optimize the brand president’s calendar, prioritizing strategic initiatives and urgent matters.
• Proactively identify and resolve potential scheduling conflicts, ensuring smooth daily operations.
• Prepare and format information for internal and external distribution, maintaining confidentiality and accuracy.
• Gather and synthesize information to equip the brand president for high-level meetings, contributing to effective decision-making.
• Attend meetings, track key deliverables, and follow up on outstanding items to ensure timely completion.
• Coordinate travel arrangements, including itineraries and pre- and post-trip logistics.
• Cultivate and maintain strong relationships with key stakeholders, including suppliers and retail partners.
• Manage the flow of legal documentation, ensuring compliance and efficiency.
• Plan, execute, and manage special projects and assignments, demonstrating initiative and organizational skills.
• Facilitate communication and collaboration between team leaders to drive project success.
• Provide support to the overall leadership team as needed, contributing to a cohesive and productive work environment.

Must-Have Qualifications:

• 8+ years of experience as an Executive Assistant, or equivalent experience demonstrating comparable skills and responsibilities.
• Proven ability to anticipate and resolve issues, offering proactive solutions to challenges.
• Exceptional critical thinking, written and verbal communication, and time management skills.
• Strong attention to detail combined with the ability to think strategically and contribute to broader organizational goals.
• Proficiency with MS-Suite, G-Suite, Zoom, Word, Excel, PowerPoint, and Mac Programs.

Preferred Qualifications:

• Bachelor’s degree.
• Experience working within the Beauty/Skincare/Wellness industry.
• Demonstrated entrepreneurial spirit and drive to contribute to a fast-paced, innovative environment.

The target hiring compensation range for this role is $23.40 to $26.00 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.  More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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