Team Administrative Assistant

Overview

Please note this is a hybrid role in Culver City, CA. You must be able to work 3 days onsite (Tuesday, Wednesday, Thursday) and 2 days remote (Monday and Friday). 

Join a leading global innovator and help shape the future of digital services! As a Team Administrative Assistant supporting the marketing division, you’ll be at the heart of a dynamic team, driving customer acquisition and brand awareness. Your organizational skills and proactive approach will directly impact the team’s efficiency and success in a fast-paced environment.
This role offers an exciting opportunity to contribute to a high-impact team within a cutting-edge organization. You will be the backbone of the marketing leadership team, ensuring smooth operations and seamless communication. This is a chance to hone your administrative skills, build strong cross-functional relationships, and contribute to the success of innovative marketing campaigns.
 

In this role, you will:

• Manage complex schedules for marketing leadership and coordinate critical team and cross-functional meetings.
• Prepare and distribute essential meeting materials, including agendas, recap notes, and follow-up communications.
• Streamline administrative workflows by analyzing and refining standard operating procedures for scheduling and communication.
• Handle administrative requests from senior leadership and team members, efficiently completing tasks or delegating as needed.
• Collaborate with other administrative team members on larger projects and initiatives, ensuring consistent processes across the organization.
• Maintain confidentiality and adhere to privacy policies while working with sensitive information.
• Take on additional duties and special projects as required.

Must-Have Qualifications:

• 4+ years of experience in administrative roles, including schedule management, meeting coordination, and liaising with multiple individuals and teams.
• Proficiency with macOS and its native applications (Mail, Calendar, Keynote, Numbers, and Pages).
• Exceptional organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced environment.
• Strong time management skills and ability to prioritize effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Nice-to-Have Qualifications:

• Prior experience working with marketing teams and a basic understanding of the digital marketing landscape.
• Experience building partnerships and working with cross-functional teams.

The target hiring compensation range for this role is $26.86 to $29.85 an hour. Compensation is based on several factors, including, but not limited t,o education, relevant work experience, relevant certifications, and location.

About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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