Administrative Assistant

Overview

Step into a pivotal role supporting a VP of Design and a GM within a thriving global design organization. Your expertise in administration and budget management will be essential to ensuring seamless operations for a team of approximately 300 individuals. This is your opportunity to make a tangible impact on the efficiency and success of a high-performing design team.

As an Administrative Assistant, you will be the backbone of executive support, expertly managing complex calendars, tracking budgets, and providing project-based assistance. This dynamic role offers a unique blend of routine tasks and exciting new challenges, providing a platform for professional growth and development.

Responsibilities:

• Manage high-volume, complex calendars for two executives, ensuring efficient scheduling and coordination of meetings.
• Track and manage discretionary budgets, including morale, training, travel, and hardware expenses, maintaining accurate records and reports.
• Provide project-based administrative support, contributing to various organizational initiatives as needed.

Must-Have Qualifications:

• 5-7 years of experience in a similar administrative or executive assistant role, preferably within a fast-paced, large corporate or tech environment.
• Proven ability to manage complex calendars for multiple executives, demonstrating proficiency in scheduling, prioritization, and conflict resolution.
• Strong budget management skills, with experience tracking expenses, generating reports, and ensuring adherence to budgetary guidelines.
• Excellent organizational and time-management skills, with the ability to handle multiple tasks simultaneously and meet deadlines effectively.

Best Candidate Qualifications:

• Prior experience supporting executives in large, fast-paced organizations, ideally within the tech or corporate sector.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
• Proactive and solution-oriented approach, demonstrating initiative and the ability to anticipate and address potential challenges.

The target hiring compensation range for this role is $30.69 to $34.10 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.