Sample Coordinator

Overview

As Creative Services Sample Specialist you will support all marketing executions by procuring and coordinating samples for photography, video or special events. You will be responsible for communicating essential information and organizing logistics to provide flawless execution.

What You’ll Do:

• Attend project turn-ins, internal sample reviews and other meetings relative to assigned projects
• Procure, gather and organize samples based on marketing requirements and production schedules
• Evaluate capture requirements based on sample details and Style Guide to determine and create corresponding capture outline
• Verify accurate samples and associated details are received on time for each project
• Track and monitor all samples from submission through post production
• Interpret and procure sample and prop needs based on seasonal and creative direction
• Barcode and maintain samples housed at the photo studio
• Maintain and organize sample rooms at both corporate and photo studio
• Organize and execute return and purge of samples post production
• Partner with producers and project coordination team to ensure merchandise availability based on established timelines and maintain production priorities
• Coordinate samples shared between multiple projects
• Coordinate tracking and shipment of merchandise between locations (corporate, studio, vendor, production locations)
• Maintain all sample and shot statuses to effectively communicate with key stakeholders
• Create and maintain project follow up documentation to communicate and resolve outstanding issues with merchant partners
• Serve as liaison between merchant partners and execution teams to proactively resolve sample questions
• Additional tasks may be assigned

Required:

• Bachelor’s Degree or related business experience
• Strong collaboration and communication skills with the ability to work with a diverse group of people
• Detail-oriented with advanced organizational skills
• Ability to work in a high volume, fast-paced environment
• Ability to manage assigned workload while adapting to changing priorities
• Proficient computer skills and ability to understand advanced applications
• Champion continuous process improvement
• Experience in merchandise management

The target hiring compensation range for this role is $17 – $18.75/hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location. Additional benefits offered may include; medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match (if applicable).

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. 

Our talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! 

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.