Administrative Assistant

Overview

Make a real impact as an Administrative Assistant supporting a dynamic team at a leading automotive manufacturer! Partnering with Aquent, you’ll play a crucial role in ensuring smooth daily operations and contributing to the team’s overall success. This temporary assignment, covering a leave of absence through August, offers a unique opportunity to showcase your skills and gain valuable experience.

As an Administrative Assistant, you will be the central hub of activity, ensuring seamless coordination and efficient workflow. You’ll be responsible for scheduling and managing complex calendars, organizing meetings and events, and handling travel arrangements. Your proactive approach and exceptional organizational skills will be essential in supporting the team’s productivity. This role offers a fantastic opportunity to demonstrate your ability to anticipate needs, problem-solve, and contribute to a positive and efficient work environment.

What You’ll Do:

• Proactively manage and prioritize executive schedules for optimal productivity.
• Schedule and coordinate appointments, meetings, and events, ensuring all logistics are handled flawlessly.
• Organize and facilitate executive meetings and events, including preparing agendas and necessary materials.
• Arrange complex travel itineraries, accommodations, and logistics with meticulous attention to detail.
• Manage expense reports accurately and efficiently.
• Order department supplies, maintaining adequate inventory levels.
• Follow up and track projects and tasks to ensure timely completion, keeping stakeholders informed of progress.
• Manage and execute special projects as assigned, demonstrating initiative and problem-solving skills.
• Coordinate with other team members and departments, fostering positive and collaborative relationships.
• Build and maintain positive relationships, acting as a liaison for the department.

Must-Haves:

• Previous administrative assistant experience showcasing a proven track record of success.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, and other relevant software.
• Strong organizational and interpersonal skills, with the ability to build rapport and maintain effective working relationships.
• 1-3 years of experience as an administrative assistant, demonstrating increasing levels of responsibility.

Nice-to-Haves:

• Bachelor’s degree in business administration.

The target hiring compensation range for this role is $23.32 to $25.92 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.