Creative Project Manager / Producer - Experiential Activation

Overview

We’re seeking a Freelance Experiential Activation Creative Project Manager / Producer to support a variety of creative and experiential projects on a project-by-project basis. This role serves as the central connection point between account, strategy, and creative teams, ensuring projects are scoped properly, executed efficiently, and delivered flawlessly — on time and on budget. This is a remote 25 hours per week to start, with potential to ramp up to 32–35 hours per week. Candidate must be located in PST.

The ideal candidate has extensive marketing or PR agency experience, thrives in fast-paced environments, and brings deep knowledge of the creative production process — from concept development through final delivery.

Key Responsibilities

• Manage and oversee multiple creative projects simultaneously, ensuring on-time, on-budget delivery.
• Develop and maintain project workplans, schedules, budgets, and communication plans for internal and external stakeholders.
• Lead production of deliverables for activations, including:

  • Large-format print and OOH assets

  • Printed collateral and signage
  • Event photo and video capture (and post-production coordination)
  • Banners, digital assets, and social content
• Prepare clear and detailed project briefs for creative teams, answering all relevant internal and external questions.
• Monitor and track project progress; produce and distribute status reports and proactively recommend solutions to keep deliverables on track.
• Manage communication and approvals between account and creative teams to ensure seamless project handoffs.
• Anticipate, identify, and resolve project challenges; escalate issues appropriately when necessary.
• Build and maintain strong working relationships with internal team members, clients, and external vendors.
• Partner with other producers to develop consistent workflow practices and ensure effective creative team support.
• Quality-assure all creative deliverables to ensure they are error-free and meet brand standards.

Qualifications

• 6+ years of experiential activation, event production, or creative project management experience — preferably within a marketing or PR agency environment.
• Proven experience leading production of activation deliverables, including print, OOH, event, and social assets.
• Strong written and verbal communication skills; able to clearly present timelines, deliverables, and next steps.
• Exceptional organizational skills with a keen attention to detail.
• Strong problem-solving and time-management abilities in a fast-paced, deadline-driven environment.
• Deep understanding of creative production workflows, brand systems, and file delivery standards.
• Proficiency in Adobe Creative Cloud (InDesign, Photoshop, Illustrator, Acrobat, Premiere) and Microsoft Office.
• Experience managing third-party vendors (print, media, photography, and video).
• Familiarity with microsite development, influencer programs, and asset management systems is a plus.

Location

• West Coast preferred — Seattle or Los Angeles-based candidates encouraged to apply.

Please only apply if you have experience working within a marketing or PR agency and have led the production of deliverables for activations.

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