Administrative Assistant 2

Overview

A leading global technology company, at the forefront of innovation, is seeking a highly organized and proactive individual to join their dynamic team. This company is renowned for its transformative impact across various industries, empowering millions worldwide through groundbreaking solutions and a culture of continuous advancement. As an integral part of their operational support, you will directly contribute to the seamless functioning of a critical engineering and program management organization, enabling their continued success and innovation.

Are you a master of organization with a passion for supporting high-performing teams? Do you thrive in a fast-paced environment where your administrative expertise directly impacts operational efficiency and team morale? We are seeking a dedicated and resourceful professional to play a pivotal role in ensuring the smooth daily operations of a vital engineering and program management group. You will be the linchpin, providing essential administrative support that allows leaders and teams to focus on their core objectives, directly influencing their productivity and success. This is an exciting opportunity to make a tangible difference, contributing to key initiatives and fostering a positive, productive work environment.

**What You’ll Do:**

* Perform a wide array of complex administrative functions, supporting various levels of management and external partners.
* Masterfully manage intricate schedules and calendars, ensuring optimal time utilization for leaders.
* Efficiently coordinate travel arrangements and meticulously process business expenses.
* Organize and execute successful meetings and events, from planning to post-event follow-up.
* Manage departmental financial operations, including budget tracking for morale events and travel, and processing expense report approvals.
* Oversee personnel and facility operations, ensuring a well-maintained and supportive work environment.
* Handle the procurement of essential goods and services, such as computer equipment, office supplies, and reference materials, while managing vendor relationships.
* Provide comprehensive general office support, acting as a central point of contact for the team.
* Contribute to significant projects, including supporting organizational transitions to new office spaces and streamlining day-to-day operational processes.
* Undertake special projects as assigned, demonstrating adaptability and a proactive approach.

**What You’ll Bring:**

* Proven experience in providing comprehensive team support within a professional environment.
* Demonstrated experience in supporting senior leaders or management.
* Exceptional calendar management skills, with a keen eye for detail and efficiency.
* Strong organizational and time management abilities, capable of juggling multiple priorities effectively.
* Excellent communication and interpersonal skills, fostering positive relationships with internal and external stakeholders.
* A proactive and resourceful approach to problem-solving and task completion.

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.