Group Admin Assistant

Overview

Are you ready to make a significant impact by enabling the smooth operations of a leading global technology company? We are seeking a highly organized and proactive administrative professional to join a dynamic team, where your exceptional support will directly contribute to the efficiency and success of critical initiatives. This is an exciting opportunity to become an indispensable part of a group dedicated to innovation, ensuring that their focus remains on groundbreaking work while you expertly manage the administrative landscape.

**About the Role**

As a key administrative partner, you will provide comprehensive support to a vibrant team, playing a crucial role in maintaining seamless daily operations. You will be at the heart of coordinating schedules, facilitating travel, managing events, and overseeing essential procurement and operational functions. Your ability to anticipate needs and streamline processes will empower the team to achieve their objectives with greater ease and effectiveness.

 Responsibilities:

• Provide dedicated administrative support to a designated group, ensuring their operational needs are met efficiently.
• Expertly manage complex calendars and scheduling requirements.
• Coordinate all aspects of business travel arrangements.
• Process business expenses accurately and in a timely manner.
• Plan and execute meetings and events, from logistics to successful delivery.
• Support department financial and personnel operations.
• Oversee facility purchasing and general operational needs.
• Undertake special projects as assigned, demonstrating adaptability and initiative.
• Ensure adherence to team policies and procedures.
• Manage the procurement of goods and services, including office supplies, equipment, and vendor relationships.
• Provide general office support to maintain a productive work environment.

Qualifications:

• 3-5 years of administrative experience in a fast-paced, demanding environment.
• Demonstrated effective communication and project management skills.
• A proactive willingness to assist team members and collaborate effectively.
• Proven ability to relate well and work productively with diverse individuals.
• Strong customer service orientation, attention to detail, and exceptional organizational skills are essential.
• Proficiency with standard office productivity suites, including email, scheduling, word processing, spreadsheets, and presentation software.

Physical Requirements:

• May require the ability to lift up to 20 lbs.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.