Administrative Assistant 2

Overview

Partnering with Aquent, a globally recognized technology leader is seeking a dedicated and proactive individual to join their dynamic team. This organization is at the forefront of innovation, driving advancements that impact millions worldwide. You’ll be instrumental in ensuring the smooth operation of critical initiatives, directly contributing to the efficiency and success of various internal teams. Your ability to anticipate needs and manage complex administrative tasks will empower your colleagues to focus on their core objectives, making a tangible difference in a fast-paced, collaborative environment.

Are you a highly organized and adaptable professional eager to make a significant impact within a dynamic team? We are seeking a versatile administrative professional to join a crucial support team that provides flexible administrative assistance across the organization. This role is essential for filling operational gaps, managing large-scale initiatives, and ensuring the seamless execution of daily tasks. You will be at the heart of the team’s efficiency, providing critical support that enables project success and organizational fluidity.

Responsibilities:

• Manage complex schedules, coordinate meetings, and facilitate travel arrangements.
• Process business expenses accurately and efficiently.
• Coordinate and support events, special projects, and organizational programs.
• Handle procurement of goods and services, including office supplies and equipment requests.
• Provide essential administrative support to rotating teams, adapting to shifting priorities and urgent needs.
• Serve as a key contact for departmental inquiries and operational support.
• Contribute to large-scale organizational initiatives such as office relocations and internal programs.

Experience/Qualifications

• 1-3 years of dedicated administrative support experience.
• Proven ability to manage complex schedules, coordinate travel, and process expenses.
• Experience with procurement processes, including purchase order (PO) ordering and equipment requests.
• Exceptional organizational skills with a demonstrated ability to prioritize tasks effectively in a fast-paced, dynamic environment.
• A strong sense of accountability for your work and a proactive approach to adapting to changing processes.

Nice-to-haves:

• Demonstrated proactive problem-solving abilities.
• Experience with advanced calendar management, comprehensive expense reporting, and strategic prioritization techniques.

**About Aquent Talent:**
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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