Events Coordinator 3

Overview

Join a pioneering technology leader that is shaping the future of digital experiences and fostering vibrant communities. This innovative company is at the forefront of creating impactful engagements, both for its vast customer base and its dedicated internal teams. As a vital part of their dynamic events team, you will step into a role where your creativity, organizational prowess, and strategic thinking will directly influence the success of high-visibility corporate events. You’ll be instrumental in crafting memorable experiences that strengthen connections, celebrate achievements, and drive engagement, making a tangible difference in the company’s culture and external presence.

We are seeking a highly motivated and detail-oriented individual to orchestrate complex corporate events from conception to flawless execution. This is an exciting opportunity to contribute to a collaborative environment where no two days are the same, and your ability to manage intricate logistics and creative deliverables will be celebrated. If you thrive in a fast-paced setting and are eager to leave your mark on significant projects, this role offers the perfect platform to grow your career and showcase your talents.

What You’ll Do:

• Lead the coordination and execution of large-scale corporate events, supporting both customer communities and internal employee engagement initiatives.
• Develop comprehensive event plans, manage timelines, and meticulously track all logistical elements to ensure seamless operations.
• Collaborate with vetted suppliers, manage vendor relationships, and oversee the onboarding process to secure top-tier services.
• Craft compelling attendee communications, promotional materials, and internal updates that resonate with diverse audiences.
• Design and produce engaging creative assets, including slide decks, signage, and event posts, adhering to established brand guidelines.
• Provide critical on-site support, managing day-of logistics and attending walkthroughs during peak event periods to ensure everything runs smoothly.
• Maintain and update event data in various spreadsheets and forms, ensuring accuracy and accessibility.
• Coordinate speakers, moderators, and volunteers, ensuring they are well-informed and prepared.
• Manage the procurement of event merchandise and other essential supplies.
• Handle room scheduling and location scouting for various event needs.

Must-Have Qualifications:

• Extensive experience in corporate event planning and logistics, with a proven track record of managing large-scale events from end-to-end.
• A self-starter mentality with the ability to manage complex logistics independently and drive initiatives with minimal hand-holding.
• Exceptional organizational skills and meticulous attention to detail.
• Strong creative eye and demonstrated ability to produce visually appealing event materials, including signage, slide decks, and invitations, using brand assets.
• Excellent communication skills, both written and verbal, for drafting various event-related content and negotiating with vendors.
• Proficiency in managing data within spreadsheets and event tooling.
• Ability to thrive in a dynamic environment with many moving parts and high complexity.
• Willingness to be fully engaged and hands-on during lead-up and event days.
• A portfolio link or work samples are preferred with your submission.

Nice-to-Have Qualifications:

• A degree in Marketing, Communications, Business, or a related field.
• Project Management certification.

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About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.