Executive Assistant

Overview

Aquent has an exciting opportunity for an Executive Assistant in Woonsocket, RI!

This is a hybrid position.  For this reason, we will only consider candidates who have no more than a 50-minute commute to our client’s office.

In addition, to be considered for this role, you must:

• Be authorized to work in the United States
• Not require sponsorship of any kind for the duration of the assignment
• Be able to work on a W-2 basis.  C2C or 1099 is not permitted for this role

Are you ready to make a significant impact within a dynamic and essential sector of the healthcare industry? We are partnering with a leading company dedicated to enhancing health and wellness, and they are seeking a highly skilled Executive Assistant to provide crucial support to their leadership team. This is an unparalleled opportunity to be at the heart of critical operations, directly influencing the efficiency and strategic success of a pivotal department. Your expertise will empower executives, streamline complex processes, and ensure the seamless functioning of high-level initiatives, contributing directly to the company’s mission and growth.

**About the Role**

As a vital member of the team, you will be the backbone of administrative support for senior leadership, ensuring smooth, timely, and efficient operations. This role demands a proactive, organized, and detail-oriented professional capable of managing complex schedules, coordinating critical communications, and handling sensitive information with the utmost discretion. You will play a pivotal role in maintaining operational excellence, allowing executives to focus on strategic priorities that drive the company forward.

**Key Responsibilities**

* Execute complex administrative office coordination to ensure seamless departmental operations.
* Conduct thorough research, data collection, analysis, and compilation for essential departmental reports.
* Manage and maintain critical files, reports, financial records, and confidential documents, ensuring strict regulatory compliance.
* Provide exceptional customer service by addressing internal and external inquiries, resolving issues, or directing them appropriately.
* Optimize departmental workflow and operations by effectively communicating established policies and procedures.
* Serve as the primary point of contact for internal and external stakeholders, facilitating concise and effective communication with employees, partners, and senior management.
* Prepare detailed financial records related to departmental expenditures, budget balances, investments, payroll, and operations.
* Review performance evaluations within the department to ensure compliance and support continuous improvement initiatives.
* Identify and implement opportunities to provide comprehensive administrative assistance to executive-level and senior individual contributors, ensuring consistent departmental functionality.
* Coordinate the onboarding process for new hires, including equipment and software setup.

**Must-Have Qualifications**

* A verifiable High School Diploma or GED is required.
* 5+ years of dedicated Executive Assistant experience, demonstrating a proven track record of supporting high-level executives and leadership.
* Exceptional proficiency in Microsoft Office Suite, including Outlook, Outlook Calendar, Word, and Excel.
* Extensive experience with making complex travel arrangements and meticulously submitting expenses post-travel.
* Demonstrated experience in ordering and managing office supplies, including stocking and inventory.
* Proven ability to plan and execute large meetings, including reserving conference rooms and managing logistics.
* Experience with organizing, ordering, and setting up catering for meetings and events.
* A collaborative spirit with experience in backing up other Executive Assistants, ensuring continuous support coverage.
* Working knowledge of problem-solving and decision-making skills.
* Flexibility with working hours, typically within an 8:30 AM – 5:00 PM schedule.

**Nice-to-Have Qualifications**

* Familiarity with the Concur system is a plus.
* A Bachelor’s degree, specialized training, or relevant professional qualification is preferred.

The target hiring compensation range for this role is $27.00 to $30.00 an hour. Compensation is based on several factors, including but not limited to education, relevant work experience, relevant certifications, and location.

**About Aquent Talent:**
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.