Administrative Assistant

Overview

Become an integral part of a leading technology company as an Administrative Assistant, supporting two key leaders and their teams. You will be the central hub of information and organization, ensuring smooth operations and efficient workflows. This is your chance to make a tangible impact on a dynamic team, contributing to their success through seamless administrative support.

As an Administrative Assistant, you will:

• Manage complex calendars for two leaders, optimizing their schedules and ensuring efficient time management.
• Provide comprehensive team support, including onboarding new members and facilitating smooth team operations.
• Manage travel arrangements and expense reports, ensuring accurate and timely processing.
• Act as a central point of contact and information dissemination for the team.
• Maintain confidentiality and organization of sensitive information.
• Build and maintain strong relationships with executives, business partners, and administrative staff.

Must-Have Qualifications:

• Minimum 3 years of experience in high-level complex calendar management.
• Minimum 3 years of experience with budget management.
• Minimum 3 years of experience with travel and expense management.
• Strong verbal and written communication, multitasking, customer service, and interpersonal skills.
• Proven ability to work independently, manage time effectively, and maintain confidentiality.
• Proficiency in widely used office productivity tools

Nice-to-Have Qualifications:

• Experience supporting multiple leaders simultaneously.
• Experience supporting an international team.
• Experience working in a large technology company.
• Experience providing C-level or executive-level support.
• Project management experience.

The target hiring compensation range for this role is $29.33 to $32.59 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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