Administrative Assistant

Overview

Elevate your administrative expertise and contribute to the heartbeat of a global icon in the athletic footwear and apparel industry. As an Administrative Assistant embedded within a dynamic Product Creation & Merchandising team, you’ll play a pivotal role in orchestrating the smooth flow of operations, ensuring that creative energy is channeled effectively. Your organizational prowess and proactive approach will directly impact the development of cutting-edge products, from concept to consumer.
This role calls for a highly organized and adaptable individual with a passion for efficiency. You will be the central hub of administrative support, anticipating needs, streamlining processes, and empowering the team to focus on what they do best: bringing innovative products to life.
Your Impact:

• Drive efficiency and clarity within the Product Creation function, acting as a key administrative partner to leaders and teams.
• Masterfully manage complex scheduling needs across multiple time zones, ensuring seamless alignment for critical product creation meetings and milestone reviews.
• Orchestrate domestic and international travel arrangements, meticulously managing itineraries and aligning them with seasonal timelines.
• Plan and execute impactful team meetings, offsites, and product milestone events, overseeing budgeting, agendas, catering, and venue logistics.
• Support the creation of polished presentations, reports, and essential documents, ensuring clear communication and impactful delivery.
• Cultivate a positive team environment, partnering with leaders to foster connection and support initiatives related to team building and employee engagement.

Must-Have Qualifications:

• 5+ years of administrative experience, ideally within a matrixed or global team setting.
• Exceptional organizational and communication skills, with the ability to prioritize across multiple tasks and stakeholders.
• Proven ability to work independently and as part of a cross-functional team, demonstrating initiative and collaboration.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and virtual meeting tools (Zoom, MS Teams).
• Ability to handle sensitive and confidential information with discretion.
• Flexibility to occasionally work outside core business hours to support global initiatives.

Nice-to-Have Qualifications:

• Experience supporting product creation or merchandising teams.
• Familiarity with product development lifecycle and milestones.

The target hiring compensation range for this role is $27 to $30 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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