HR Payroll Specialist

Overview

We are seeking a detail-oriented and highly organized HR Payroll Specialist to manage and execute payroll functions with precision and confidentiality. This role plays a key part in ensuring timely and accurate processing of payroll, supporting HR initiatives, and maintaining compliance with federal, state, and local regulations.

Key Responsibilities

• Payroll Processing:
  Accurately prepare, process, and review bi-weekly payroll for all employees, ensuring compliance with internal policies and external regulations.

• Data Management:
  Maintain and update employee payroll records, including new hires, terminations, promotions, transfers, garnishments, and deductions.

• Compliance & Audits:
  Ensure payroll procedures adhere to relevant laws and internal controls. Assist with internal and external audits by providing necessary documentation and support.

• Reporting:
  Generate payroll-related reports, such as wage summaries, tax filings, and benefit deductions for internal stakeholders and external agencies.

• Tax Filings:
  Collaborate with third-party vendors or internal finance teams to ensure accurate and timely tax reporting and filings (W-2s, 941s, etc.).

• Issue Resolution:
  Respond to payroll-related inquiries from employees and management, resolving discrepancies or concerns in a timely and professional manner.

• HR Collaboration:
  Support HR operations by assisting with onboarding, benefits administration, and employee data maintenance in HRIS systems.

Qualifications

• Bachelor’s degree in Accounting, Human Resources, or related field (or equivalent work experience)

• 2–4 years of experience in payroll processing or HR support roles

• Strong understanding of payroll systems and federal/state wage and hour laws

• Proficiency in payroll software and Microsoft Office Suite (especially Excel)

• Exceptional attention to detail and confidentiality

• Strong interpersonal and communication skills

• Experience with ADP, Paycom, or similar platforms is a plus

Preferred Skills

• FPC or CPP certification (a plus)

• Experience working in a multi-state payroll environment

• Familiarity with HRIS systems and benefits administration

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