Project Coordinator and Wrike Administrator

Overview

Please note, this is a remote but requires PST time zone

Our client is seeking an experienced Project Coordinator Wrike Administrator to join their Retail Engagement, Marketing, and Merchandising team. The ideal candidate will work with internal clients and stakeholders to understand their project management and workflow processes and have the ability to incorporate those into an existing system architecture and larger, integrated workflow. The ability to understand, consult and collaborate on business requirements will be critical to this role. Equally important is the ability to develop feature-rich reporting and dashboards for use across all levels of the organization.

Beyond the building of Wrike architecture and dashboard development, the candidate must have the ability to guide and train users, as individuals or groups, in how to use the system, best practices. Other administrative duties include the creation of complex request queues and best practices for user management. The candidate will also be responsible for ongoing system support and maintenance.

RESPONSIBILITIES

• Understand the direction of the Retail Engagement, Marketing, and Merchandising organization, its challenges, goals, and how Wrike can support those goals.
• Leverage expertise in business process and project management to understand, articulate, and address business issues, drivers, and needs.
• Understand and navigate stakeholder’s different and competing priorities to objectively focus on an end goal.
• Closely coordinate with Cross-functional Producers, Program/Project Managers in implementing integrated solutions.
• Stay updated on the direction of the Wrike product roadmap and prepare users for upcoming enhancements and new releases.
• Participate in governance meetings and represent best practices both from an operations perspective and system perspective.

SKILLS

• Ability to create feature-rich data visualizations that inform executive level leadership of work efficiency and capacity utilization.
• Ability to understand complex business processes and organizational strategies and map those into standardized workflows.
• Possesses a deep understanding of the Wrike API and how it can be used to create integrations with other platforms.
• Lead the process of building out an organizational-wide data bank for tracking all level of campaigns, including media spend, capacity planning, team health, etc.
• Must have a background in developing a strategic framework
• Experience in both agile and waterfall environments and can adapt quickly to change; deal with ambiguity
• Must have the ability to design, build, and train on operational procedures

 EXPERIENCE

• 5+ years of professional experience as an Enterprise System Administrator, Configuration Manager, Solution Architect, Project Manager, or Consultant.
• 5+ years of direct, hands on experience owning the management of enterprise project management software, such as Wrike or Workfront, JIRA, or other project management tools.
• 5+ years experience working in an agency or other marketing or IT environment.
• Working knowledge of Wrike solutions as a customer, partner, or employee.
• A deep understanding of calculated filters, views, and groupings.
• Demonstrated experience in planning, organizing, prioritizing and executing projects of varying complexity and delivering them within specified constraints.
• Development of process diagrams and workflow documentation.
• All the qualities that are valued in our team: detail-oriented, results-driven, excellent organization and time management skills, strong communication and interpersonal skills, passion for continuous improvement and learning, resilient, and able to thrive in a fluid, fast-paced environment.

The target hiring compensation range for this role is $45.00 – $52.83 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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